How to create a monthly colour printing quota for a user

This Rule limits how many colour pages a user may print each month, for example 50. Once they reach it, their colour jobs are refused until the next month; they can still print in black & white. For more about each setting, see How to prevent a user from printing in colour.

Create the Rule

1. Open Resource Manager.
2. In the tree, click Rules, then click Add.
3. On the General tab:
   • In Rule name, enter for example Max 50 colour pages per month.
   • Set Initial user assignment to Unassigned by default.
   • Set Calculate quota conditions using to transactions of violating user only, so each user’s own pages are counted.
   • Set Action on rule violation to Deny job.
   • Under Notification on violation, tick Popup on user’s workstation (printing only) so the user is told straight away (this needs the PDAgent client on their computer). To email the user as well, tick Send an email to the violating user and choose On every violation.
   • To be told yourself, tick Send email to the following recipient(s), enter your address, choose Once per period so you only get one email, and choose the Email account.
4. On the Restrictions tab:
   • Set Print/copy to Allow printing on the selected devices with conditions.
   • On the Colour Printing tab, choose Max colour pages and enter 50.
   • Set Effective period to per calendar month.
   • In Message if violated, enter for example You have reached your colour printing quota for the month.
5. On the Devices tab, choose All devices.
6. Click OK.

To assign the Rule to users or departments, and to make it take effect straight away, see Assign the Rule and When the Rule takes effect in How to prevent a user from printing in colour.

Related articles

• How to prevent a user from printing in colour
• How to create a monthly printing quota for a user

How to create a monthly colour printing quota for a user