How to create a monthly total threshold for a printer and refer users to a different printer

This Rule limits the pages one printer prints each month, for example 15000, counting everyone’s printing together. Once the printer reaches the limit, users are asked to release their jobs at another printer. It works with secure release (Follow Me) printing. For more about each setting, see How to prevent a user from printing in colour.

Create the Rule

1. Open Resource Manager.
2. In the tree, click Rules, then click Add.
3. On the General tab:
   • In Rule name, enter for example Max 15000 pages per month.
   • Set Initial user assignment to Assigned by default, so it applies to everyone who uses the printer.
   • Set Calculate quota conditions using to transactions of all affected devices (aggregate), so everyone’s pages on the printer are counted together.
   • Set Action on rule violation to Hold job, so users can release their jobs at another printer instead.
   • Under Notification on violation, tick Show on printer panel (Secure Release/Follow Me only), so users see the message when they try to release a job.
   • To be told when the printer reaches its limit, tick Send email to the following recipient(s), enter your address, choose Once per period, and choose the Email account.
4. On the Restrictions tab:
   • Set Print/copy to Allow printing on the selected devices with conditions.
   • On the All Printing tab, choose Max number of pages and enter 15000.
   • Set Effective period to per calendar month.
   • In Message if violated, enter for example This printer has reached its limit for the month. Please release your job at the upstairs printer.
5. On the Devices tab, choose Only the devices selected below and tick only the printer this limit applies to.
6. Click OK.

To assign the Rule to users or departments, and to make it take effect straight away, see Assign the Rule and When the Rule takes effect in How to prevent a user from printing in colour.

Related articles

• How to prevent a user from printing in colour
• How to create a monthly colour threshold for a printer and refer users to a different printer

How to create a monthly total threshold for a printer and refer users to a different printer