PRINT DIRECTOR | PRE-PAID STUDENT ACCOUNTS
Students pay first, print second
Students top up their account in advance and every print, copy, scan and fax is deducted automatically. When the balance reaches zero, those activities stop at the device, so there's no chasing payments after the fact.
The money is collected before the printing happens, not chased afterwards.
The problem
Printing now, paying... maybe later
- Bill-later printing means unpaid balances and awkward chasing.
- Students print freely with no cost signal, so volume and waste climb.
- Admin staff spend hours reconciling who owes what.
- Recovering small amounts after the fact costs more than it collects.
Pre-paid accounts flip it around: pay first, then print.
How it works
Top up, then it just works
- Students top up in advanceFunds are added to the student’s account before they print.
- Costs deduct automaticallyEvery print, copy, scan and fax is deducted from the balance as it happens.
- Zero means stopWhen the balance runs out, those activities are blocked at the device until the student tops up again.
Key Benefits
Why campuses run on pre-paid accounts
- No chasing paymentsThe money is collected before the printing happens, not after.
- A real cost signalPaying for their own printing makes students think before they print.
- Less adminBalances manage themselves, so staff stop reconciling by hand.
- Fair and clearEveryone works from a balance they can see and control.
Works with what you already have
It fits the campus you already run
- Students check their balance any time through Balance Visibility, on the workstation or the panel.
- Limits and smart defaults layer on with Quota and Rule-Based Control.
- Balances follow the student identity synced from your directory through directory integration.