PRINT DIRECTOR | QUOTA AND RULE-BASED CONTROL
Set the rules once, and let them hold the line
Set printing limits per student, faculty or department, automatically enforce duplex or black-and-white to cut cost, and alert administrators when thresholds are reached. Control lands where the printing happens.
The rules do the enforcing, so cost is capped before it's spent.
The problem
Cost that only shows up after it's spent
- Unlimited printing means runaway volume with no cap.
- Colour and single-sided defaults quietly inflate cost across a campus.
- Different faculties and departments need different limits, hard to manage by hand.
- Overspend only becomes visible once the budget is already gone.
Rule-based control sets the guardrails before the cost is incurred.
How it works
Limits and defaults that enforce themselves
- Set the limitsDefine printing quotas per student, faculty or department.
- Enforce smart defaultsAutomatically apply duplex or black-and-white to reduce cost, without relying on users to choose.
- Get alerted earlyAdministrators are notified when thresholds are reached, before overspend happens.
Key Benefits
Why institutions rely on Quota and Rule-Based Control
- Cost capped at sourceQuotas hold volume in check before the budget is gone.
- Automatic savingsDuplex and mono defaults cut cost without anyone remembering to set them.
- Right rules per groupDifferent limits for different faculties and departments, centrally managed.
- Early warningThreshold alerts give admins time to act, not just a bill to explain.
Works with what you already have
It builds on the identities and accounts you already have
- Layers on top of Pre-paid Student Accounts and the balances they track.
- Applies to the departments and users synced from your directory through directory integration.
- Enforced at the embedded device panel across your fleet through Embedded App Support.